Simple Dos and Don'ts That Help You Get the Best Out of Your Video Conference Setup

Simple Dos and Don'ts That Help You Get the Best Out of Your Video Conference Setup

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Get Your Basics Right First

Many video calls go wrong because of small things. The mic may be off, or the camera is pointed at the ceiling. Before you start the meeting, check that everything is working.

Make sure your camera, mic, and speakers are connected and tested. It takes just two minutes but will save you a lot of stress later. A good start makes your video conference system feel smooth from the first hello.

Do Pick the Right Spot for Your Camera

Where you place your camera matters a lot. It doesn't feel right for the people watching if it's too high, too low, or too far.

The Owl Bar from Owl Labs is built to sit in front of the room and catch everything. Ensure it's placed where it can see everyone without blocking anyone's face. A good spot makes meetings feel natural, not awkward.

Don't Ignore Your Lighting

Bad lighting can make you look like a ghost or tired! Nobody wants that.

Sit where there's enough light on your face. Natural light is best, but use a lamp or soft room lights if impossible. Meetings are more personal and friendly when people can see your face clearly.

With a clear camera like the Owl Bar, good lighting makes your video conference system even better.

Do Keep the Sound Clear

Loud fans, dogs barking, or tapping keyboards can all ruin a meeting. Good sound is just as important as excellent video.

Mute yourself when you're not speaking, and pick a quiet room. The Owl Bar has smart microphones that pick up voices cleanly, but it's still important to keep background noise low for everyone's sake.

Don't Overcrowd Your Room

Stuffing too many people into a small space makes meetings messy and hard to follow. Use a room that fits everyone properly if you have a bigger group.

The Owl Bar and the full video conference system from Owl Labs work great in small and large rooms, but the space still needs to make sense. Spread out, stay visible, and don't hide behind laptops or chairs.

Do Test Your Setup Before Important Meetings

Don't wait for a big client call to find out your speaker doesn't work. Always test your full video conference system before important meetings.

 

Try a quick trial call with a teammate. Check the camera view, the sound quality, and the background. Small tests mean no big surprises later. And if you ever need help, Evig, an audio video solution provider in Dubai, can provide the right setup advice.

Don't Forget About the Whiteboard

If you're using a whiteboard in your meeting, ensure remote people can see it, too. The whiteboard camera from Owl Labs captures every note and drawing in real-time.

Set it up properly before the meeting starts. 

 

Now even people sitting at home can follow the discussion just like those in the room. It's a simple way to keep everyone included and make meetings more real.

Why Good Tools Make a Big Difference

You don't need a complicated setup to improve meetings. Good tools like the Owl Bar help by doing the hard work for you, like tracking speakers and keeping video clear.

 

When you have a smart video conference system like the one from Owl Labs, your team feels more connected. People can focus on talking and sharing ideas, not fighting with cameras and microphones.

 

That's why companies trust brands like Owl Labs and choose Evig, audio video solution provider to get it all set up right.

Final Thoughts

Good meetings don't just happen. They need planning, the right gear, and a few smart choices.

 

Using smart equipment like the Owl Bar and following these easy dos and don'ts can turn boring, messy meetings into smooth, friendly ones. And if you need a proper setup that works without headaches, trust Evig, an audio video solution provider in Dubai, to get you started the right way.

 

Simple steps. Big difference. Better meetings every day.

 

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